Privacy Policy

Introduction

1. This document sets out the policies of TimeManagement.4theClueless.com (TM4TC) regarding the protection of the rights of persons to privacy. Its purpose is to explain to contacts and all others who deal with TM4TC what types of personal information TM4TC collects and how that information is used.
2. This policy reflects no commitment by, nor is it binding upon any party or parties other than TM4TC.
3. At times, TM4TC collects certain personal information about people with whom it deals, either in their personal capacities or as representatives of client institutions, suppliers or other businesses. Such people are referred to in this policy as “TM4TC’s contacts” or as simply as “contacts”.
4. TM4TC collects identifiable personal data as well as non-identifiable personal information. Items of identifiable personal information, such as names and contact details, are collected and used as a matter of course in TM4TC’s daily work. Often a person’s identifiable personal information includes the role or roles the person plays on behalf of his or her employer in the employer’s business relationship with TM4TC.
5. TM4TC’s Information Manual describes how any person may request TM4TC to provide a copy of all personal information held by TM4TC about that person. The Information Manual can be read or downloaded from TM4TC’s web site (http://timemanagement.4theclueless.com) or requested by calling TM4TC at its listed telephone number.

Collection of Personal Data

6. TM4TC collects personal data about contacts. Contacts include those employees of client institutions with whom TM4TC will deal in the normal course of business. This information is collected when institutions first procure services from, or enter into an Agency Agreement with TM4TC, when they instruct TM4TC, as their provider or Agent, to provide services or undertake service procurement or other actions on their behalf. Contacts also include persons within supplier and other organizations with which TM4TC has a business relationship – i.e. persons that suppliers, including self-employed consultants and contractors, or other organizations such as government departments or statutory bodies have appointed to deal with TM4TC.
7. TM4TC does not collect personal information about end users of client institution’s networks.

Use of Personal Data

8. TM4TC uses personal information to ensure effective business communications with contact persons that represent client institutions, suppliers and other organizations with which TM4TC has dealings.
9. In its capacity as the agent of client institutions, TM4TC provides personal information about contact persons of client institutions to suppliers, where the supplier needs to use this information to communicate directly with the client institution. For example, TM4TC supplies the contact details of site managers to Telkom when Telkom has been instructed by TM4TC to install or upgrade a data communications service to that site. Similarly, TM4TC provides contact details of suppliers’ personnel to client institutions where this is needed for the furtherance of the business relationship.

Confidentiality

10. TM4TC respects the privacy of the individual and undertakes to protect the confidentiality of personal information about contacts that is supplied in the course of business relationships with TM4TC. TM4TC undertakes to use personal information solely for the purposes described above, and will not otherwise, unless legally obliged to do so, provide personal information to third parties.

Reservation of Rights

11. TM4TC reserves the right to disclose personal information in its possession where it is required to do so by law or to exercise its legal rights or to defend itself against legal claims.
12. TM4TC reserves the right to make changes to this privacy policy. Where a major change is made, contacts will be informed by e-mail notification or through a notice on our website. Contacts bear the responsibility to read the changes.